How to Backup Access Database: The Best Methods for Your Data

A database is a set of data that stores information for your applications. This can be in the form of a spreadsheet, word document or any other file type. If you are looking for ways to backup and restore Access Database then this blog post will discuss how you can do that with different methods.

Backup Access Database: What Should You Know

The most effective approach to combat data loss caused by system failure is to make regular backups. If you are using Access, then how do you backup your database? There are different ways to go about this.

Exporting Data to Another File Type

If making a copy of the file is what you want, then exporting data will be the best option for you to choose from. This allows users to save each object in their database as an individual file without affecting other objects or changing any properties within the application itself. You can export tables and queries into text (.txt), comma-separated value (.csv) format while forms and reports can only be exported in .pdf , XPS (OpenXML) , HTML formats respectively. When saving these files (*.docx, *.html, etc.) outside of Access, remember to save them as .accdr, .html or *.pdf file types.

Exporting Database into another Application

If you want to migrate your Access database to an entirely different application then, this is the best way for you to do that without losing a single piece of data from it. You can export objects such as tables and queries in Microsoft Excel (.xls), Text File (.txt) formats while forms and reports will be exported in Microsoft Word (.docx) format only. Once saved outside of Access, don’t forget to rename these files with their appropriate extensions (*.csv, *.xml or *.doc). In addition, if there are any images associated with those forms/reports available within the Access file, those will also be automatically saved as a separate document.

There is nothing to worry about how this process works and you can do it with just one click of your mouse button. Besides that, if we talk about how much time does it take then; the whole process won’t even take a few seconds and all data from the Access database will be exported successfully into any format that you choose. So now let’s find out how easy is it.

Suppose I have an application called ‘Books’ which has books-related information stored in its table named ‘BookMarks’. Now, what do I want to migrate the structure of this entire table along with each entry present within these records? All right! It’s not at all difficult because by using Access Backup Software all you have to do is just open the database and then choose how much data from that table has got to be exported. You can simply select those records or the entire table as per your requirements. For example, if I want only the first few entries from my bookmarks for this application then it’s also possible with the Access Batch Backup tool.

Restore MS Access Database

There are times when you may need to restore a database. If you have a decent backup copy, you can do it. You can restore an entire database or you can choose to do it record by record. The following steps will show you how to restore an entire Access database:

  1. Open the Database (the one you want to restore).
  2. Click on Tools and then select “Database Utilities”.
  3. Now, click on the “Restore Database” button and then browse for the backup copy that you want to use. 
  4. Select it and then click on the Open button. 
  5. You should now see a message indicating that the restoration process is starting. Click OK and wait until it finishes.

That’s how easy it is to restore an Access database!